Project Support Officer Pipelines

At Aellia, we support our clients in understanding, managing, and improving their environmental emissions. We combine accurate, real-world emission measurements with in-depth regulatory and operational expertise, transforming field data into directly actionable insights.

With over 30 years of international experience and operations in more than 40 countries worldwide, our work is based on accredited methodologies, advanced analyses, and recognized standards, combined with practical operational execution.

Our solutions include Advisory, Emissions Management, and Pipeline Management, covering everything from new requirements to highly regulated environments.

We believe that lasting impact begins with strong values, and that is what makes our EPIC:

• Strive for Excellence

• Put People First

• Act with Integrity

• Champion the Customer

These values form the backbone of our international projects and guide how we collaborate, communicate, and innovate within Aellia. Every day, you protect what others do not see: the underground pipeline network that keeps the industry running in the ports of Antwerp and Ghent.

In order to be able to continue to process our growing number of projects in a high-quality manner, we wish to expand our Pipeline Division with a motivated Project Support Officer.

Your Role

At Aellia, you will work on projects that have a real impact: from preparing inspections to processing measurement data and delivering reports that our customers use to keep their infrastructure safe. You are the administrative linchpin that converts technical information into clear, correct and timely output.

As a Project Support Officer for our Pipeline Division, you will support our pipeline projects from A to Z. You will work closely with planners, project managers, operators and customers. Your range of tasks is varied, technically and administratively challenging:

Project preparation & data processing

• Processing GPS data, measurement information and tracking data from inspections carried out.

• Preparing pipeline data in our internal software and GIS applications.

• Keeping GIS files up-to-date with measuring points, routes and inspection locations.

• Preparing and structuring project files.

Reporting & customer communication

• Create, check and deliver final reports for customers.

• Status processing and follow-up of ongoing projects.

• Communication with customers about progress, questions and deliveries.

• Correct archiving in the correct folder structures.

Licenses & external platforms

• Management of the Third Party Activities mailbox: analyse, answer, follow up and archive requests.

• Drafting and sending external letter communication (including letters for pirate yards).

• Answering permit files via the Environment Desk.

• Communication with external information platforms such as REV, KLIP and KLIC.

Operational support

• Booking hotels, organizing service cars, following up on permits and training.

• Management of toolboxes, workplace inspections and quality checks.

• Registration of operators for customer visits.

• Business interface for PRIMS (internal software): list errors, propose improvements, manage templates.

Who Are We Looking For?

We are looking for someone who gets energy from technical administration and accurate data processing:

• ·You have knowledge of GIS (e.g. QGIS) or are highly motivated to learn it.

• ·You work fluently with coordinate systems and technical data.

• Experience with administration of site files is a big plus.

• You are analytical, accurate and strong in structuring.

• You communicate clearly in Dutch and English; French and German are an asset.

• You like to work independently but function equally well in a team.

• Important in this role are your technical affinity and eagerness to learn.

• You don't wait for the work to come to you, but are proactive and solution-oriented.

• Logical thinking is second nature to you.

• We are looking for an independent team player who works efficiently and accurately.

What We Offer

• Full-time employment in a contract with flexible working hours.

• A motivating salary package with fringe benefits including meal vouchers of 8 €, a 13th month, group insurance, hospitalisation insurance (family members join for free), a home working allowance, a smartphone, a CAO-90 bonus (a collective performance bonus), the possibility of bicycle leasing and 12 extra days of leave (reduction of working time).

• Fun company events (after‑work drinks, food trucks, staff party, …)

• The opportunity to make a meaningful impact in a rapidly evolving industry.

• A hybrid working environment.

Location:
Headquarters: Aellia Belgium, Poeierstraat 14, 2490 Balen, Belgium

Why Choose Us?

At Aellia, you will find yourself with an international market leader in environmental services and integrity solutions. You will work with cutting-edge technologies, surrounded by passionate colleagues, and visibly contribute to supporting customers in their growth towards more sustainable and efficient business operations.

Interested?
Please apply ONLINE!